1 | MEMBERS OVERSIGHT | | | | | | | |
1.1 | Signatories to the articles of association | X | | | | | | |
1.2 | Appointing & removing members | X | | | | | | |
1.3 | Approving changes/amendments to the articles of association | X | | | | | | |
1.4 | Appointing/removing trust board members | X | | | | | | |
1.5 | Approving academies joining/leaving the trust | X | | | | | | |
2 | STRATEGIC OVERSIGHT | | | | | | | |
2.1 | Providing perspective on the wider education community and the challenges facing state-funded schools | | X | | X | X | X | X |
2.2 | Setting the values, vision & strategic aims for the trust (including the development plan which ensures accountability and promotes outstanding learning) | | X | | X | | | |
2.3 | Contextualising each academy's vision | | | | X | | X | X |
2.4 | Developing a format for each academy's development plan & headteacher reports | | | | X | | X | X |
2.5 | Developing and reviewing annual academy development plans | | | | X | | X | X |
2.6 | Reviewing national & local benchmarking data | | X | | X | | X | |
2.7 | Establishing each academy's scheme of financial delegation | | | X | X | X | | |
2.8 | Approving each academy's scheme of delegation | | X | | | | | |
2.9 | Ratifying & removing chairs of local governing bodies (LGBs) | | X | | | | | |
2.10 | Removing the chair of the trust board | | X | | | | | |
2.11 | Appointing & removing clerk to the trust board | | X | | | | | |
2.12 | Appointing and removing clerks to LGBs | | | | | | X | |
2.13 | Appointing and removing co-opted trustees | | X | | | | | |
2.14 | Appointing & removing governors to LGBs (new governors need to be appointed by the trust board/ratified by trust board if proposed by LGBs) | | X | | X | | X | |
2.15 | Deciding the trust board's committee structure | | X | | | | | |
2.16 | Deciding the LGBs committee structures | | X | | | | X | |
2.17 | Generating terms of reference for all committees & reviewing annually | | X | | | | | |
2.18 | Effectively supporting & challenging the CEO & LGBs | | X | | | | | |
2.19 | Effectively supporting & challenging the headteachers & leadership teams | | | | X | | X | |
2.20 | Assisting with the creation of a public face & external identities for the academies within the trust (including websites), facilitating discussions with those who might be considered strategic partners of the academies | | X | X | X | | | |
2.21 | Reviewing and consulting on admissions policy changes | | | | X | | X | X |
2.22 | Approving the admission policies for the academies | | X | | | | | |
2.23 | Being made aware of all complaints coming in across the trust | | | | X | | | |
2.24 | Supporting headteachers where deemed appropriate & dealing with complaints | | | | X | | X | |
2.25 | Promoting collaboration within the trust & supporting the development of strategic partnerships that support the trust's vision | | X | | X | | | |
2.26 | Considering strategic threats & opportunities in relation to the academies, assessing the impact on premises, curriculum, resources & admissions | | X | X | X | X | X | X |
2.27 | Recommending (trust board & LGB) & approving (trust board only) expansions & contractions to an academy's numbers on roll (NOR) | | X | | X | | X | X |
2.28 | Responsibility for code of practice for trust & academy boards | | X | | X | | | |
2.29 | Intervention where necessary in the management of an academy | | X | | X | | | |
3 | STAFFING | | | | | | | |
3.1 | Recruiting & appointing headteachers | | X | | X | | X | |
3.2 | Recruiting & appointing CEO | | X | | | | | |
3.3 | Performance management of Chief Executive Officer (CEO) including establishing a pay committee to make recommendations | | X | | | | | |
3.4 | Recruiting & appointing Chief Financial Officer (CFO) | | X | X | X | | | |
3.5 | Performance management of CFO (including pay recommendations) | | | X | X | | | |
3.6 | Performance management of headteachers | | | | X | | X | |
3.7 | Performance management of the CEO/Headteacher | | X | | | | | |
3.8 | Recommending academies' staffing structures to the trust | | | | X | | X | |
3.9 | Approving each academy's staffing structure | | X | | | | | |
3.10 | Develop a set of human resources (HR) policies & contracts to be used by all academies | | | | X | | | X |
3.11 | Reviewing & approving changes to HR policies | | X | | X | | | |
3.12 | Monitoring teaching & learning standards in each academy, ensuring proper standards of professional performance are established & maintained | | | | X | | | X |
3.13 | Scrutinising and, where necessary, challenging reports on the standards of teaching across the trust | | X | | X | | X | |
3.14 | Formulating, implementing & updating a policy for disciplinary & grievance procedures | | | | X | | | X |
3.15 | Approving the trust's disciplinary & grievance procedures | | X | | | | | |
3.16 | Facilitating discussion with staff representative bodies, including unions, at both trust board level & within academies | | | | X | | | X |
3.17 | Approving recommendations re: teachers' performance management in each academy | | | | X | | X | |
3.18 | Approving cost of living pay rises for all staff salaries | | X | | | | | |
3.19 | Suspending or dismissing headteachers | | X | | | | | |
3.20 | Suspending or dismissing teachers & support staff (requires a disciplinary panel on which LGB governors or trust board members can sit if required) | | | | X | | X | X |
3.21 | Approving any leaving payments (redundancy, dismissal, early retirement) in accordance with academy policies | | X | X | | | | |
4 | POLICIES | | | | | | | |
4.1 | Drafting statutory policies for use across the trust | | | | X | | | X |
4.2 | Approving statutory policies for use across the trust | | X | | | | | |
4.3 | Ensuring all statutory policies & documents are in place in each academy | | | | X | X | | X |
4.4 | Monitoring the implementation & evaluating the impact of statutory policies | | X | | | | X | |
4.5 | Ensuring the Academy Safeguarding Audit is received, reviewed and returned by due date | | | | X | | X | X |
4.6 | Ensuring academies' policies & practices are GDPR-compliant | | | | X | | X | X |
5 | FINANCE | | | | | | | |
5.1 | Approving/monitoring financial procedures in accordance with legal & DfE requirements & best practice | | | X | | X | | |
5.2 | Ensuring records used to to provide financial & statistical information are accurate, reconciled and up-to-date | | | | X | X | | |
5.3 | Establishing & maintaining asset registers in accordance with financial procedures & any disposals | | | | | X | | |
5.4 | Challenging spending in designated areas for each academy as agreed by the trust (see Financial Scrutiny document, Appendix 8) | | X | X | | | X | |
5.5 | Approving spending across the trust in line with agreed limits | | X | X | | | | |
5.6 | Maintaining a register of pecuniary & business interests of board members, governors & staff | | | | | X | | |
5.7 | Establishing & maintaining procedures for effective audit in accordance with legal & DfE requirements | | | X | | X | | |
5.8 | Receiving reports from internal and external audit inspections & resulting action plans | | | X | | | | |
5.9 | Ensuring appropriate insurance arrangements in accordance with financial procedures | | | X | | X | | |
5.10 | Producing the first formal budget plan for the financial year in accordance with DfE timeframes | | | | X | X | X | X |
5.11 | Approving the first formal budget plan each financial year in accordance with DfE timeframes | | X | X | | | | |
5.12 | Receiving monthly management accounts (chair of LGB and trust board) and termly forecast reports | | X | X | | | X | |
5.13 | Preparing mid-year budget review for education funding agency (EFA) budget forecast return outturn (BFRO) | | | | X | X | | X |
5.14 | Approving mid-year budget plan | | X | X | | | | |
5.15 | Monitoring, reviewing & amending as necessary the trust's central financial performance throughout the year & at year end | | | X | X | X | | X |
5.16 | Establishing & approving a reserves policy for academies | | X | X | X | | | |
5.17 | Ensuring that transfers between budget headings (viraments), up to agreed levels, comply with the financial procedures | | | X | | X | X | |
5.18 | Establishing & implementing procedures for staff, trustees and board members to claim expenses | | | | | X | | |
5.19 | Establishing a central lettings policy with appropriate costings | | | | X | X | | |
5.20 | Approving a central lettings policy | | | X | | | | |
5.21 | Ensuring that writing off debts complies with financial procedures | | | X | | X | | |
5.22 | Ensure compliance with VAT and CIT regulations and submission of appropriate forms | | | | | X | | |
6 | RISK MANAGEMENT | | | | | | | |
6.1 | Ensuring appropriate risk management policies are in place | | | | X | X | | |
6.2 | Reviewing risk registers for the trust and academies | | X | X | | | | |
6.3 | Ensuring compliance with health & safety requirements & monitoring the role of the competent officer | | X | | X | | X | |
6.4 | Acting as initial decider for any exclusions by headteachers | | | | | | X | |
6.5 | Ensuring the trust's and academies' websites are compliant, relevant and up-to-date | | X | | X | X | X | |
6.6 | Monitoring the role of the DPO in each academy with regard to GDPR compliance | | | | | | X | |
7 | SELF-REVIEW | | | | | | | |
7.1 | Reviewing the performance of the trust board & its members annually | | X | | X | | | |
7.2 | Reviewing the performance of the audit committee and its members annually | | X | X | | | | |
7.3 | Reviewing the performance of the LGB & its members annually | | | | X | | X | |
7.4 | Updating the trust board and LGB skills audit | | X | | | | | |